“Annual Meeting” must be held each year for the Directors and Stockholders of your company.  The primary purpose of the Annual Meetings is for the Directors to appoint the Corporate Officers (i.e., Chief Executive Officer, Chief Financial Officer, and Corporate Secretary), and the Stockholders to elect the Directors.

The Annual Meetings also can be used to approve other matters that require corporate approval, such as, for example, a Financing transaction, a corporate name change or the grant of Stock Options, which the Board of Directors and the Stockholders, as applicable, can handle at that time.

A Privately-Held Company with a limited number of Stockholders usually will hold its Annual Meetings via Written Consent. Alternatively, if the Annual Meetings are held in person, then the company will need to meet the formal notice and quorum requirements for each meeting and prepare written minutes of the meeting proceedings.

For more information about Annual Meetings, please see the related resources from the Legal INCubator: